How one of the most traditional European company transitioned from collaboration via internal email to a global work management solution
Challenge: operation inefficiencies, waste time and money
Before Octonius, employees would waste around 2 day, between each step of a cross-functional collaboration, as they had to coordinate people with the right information across multiple teams (sales, legal, compliance etc.).
only 35% of the tasks are completed on timeit takes an average 5 weeks to cross-functional teams to produce the desired outputs
Opportunity: better organize and manage, work with a global solution
With a modern solution in place, organizations realize significant benefits:now that all information is in one system and processes are consolidated, they prepare in a matter of minutes
clear workflows and automations eliminate human errors
real-time data facilitates check-ins, a better leadership and rapid executionprocessing costs are reduced
of the tasks are now
completed in time
the desired outputs
Implementation: centralize work and increase efficiencies gradually
Teams started to took control of collaboration with Octonius.
6 functional teams and one cross-functional team were created during the first month on use. Documents and essential information are put in the context of tasks, work is assigned, and deadlines make visible to all team members what is the status of work.
One single workflow, that can be updated at any time, has digitized the entire process of emails back-and-forth that requires 7 levels of approvals.
Results: lowest costs, enhance customer service
Octonius drives speed and adaptability by making work management more visual and easy to update.
In a 6-month period, centralizing processes allowed this organization to produce 95% of their clients works in less than 15 working days, instead of 25, while reducing errors.
“It really change the way people are interacting and collaborating within the organization. turning it into a transparent and pleasant one.
Octonius helps monitoring team tasks within projects, or working collaboratively on documents. It’s very similar to consumer apps, so easy to onboard.“
Key TakeawaysOctonius brings high visibility on work managementbusinesses that use Octonius break all collaboration silos and win in speed
in the beginning this is essential to start with few targets
great employee experience creates efficiencies, saves money, and lead to satisfied clients.
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