Case study

How one of the most traditional European company transitioned from collaboration via internal email to a global work management solution

Challenge: operation inefficiencies, waste time and money

Before Octonius, employees would waste around 2 day, between each step of a cross-functional collaboration, as they had to coordinate people with the right information across multiple teams (sales, legal, compliance etc.).

  • only 35% of the tasks are completed on time
  • it takes an average 5 weeks to cross-functional teams to produce the desired outputs
  • Opportunity: better organize and manage, work with a global solution

    With a modern solution in place, organizations realize significant benefits:

  • now that all information is in one system and processes are consolidated, they prepare in a matter of minutes
  • clear workflows and automations eliminate human errors
  • real-time data facilitates check-ins, a better leadership and rapid execution
  • processing costs are reduced
  • 90%
    of the tasks are now
    completed in time
    34%
      time decrease
    in producing
    the desired outputs

    35% 
    fewer errors
    reported

    Implementation: centralize work and increase efficiencies gradually

    Teams started to took control of collaboration with Octonius.

    6 functional teams and one cross-functional team were created during the first month on use. Documents and essential information are put in the context of tasks, work is assigned, and deadlines make visible to all team members what is the status of work.

    One single workflow, that can be updated at any time, has digitized the entire process of emails back-and-forth that requires 7 levels of approvals. 

    Results: lowest costs, enhance customer service

    Octonius drives speed and adaptability by making work management more visual and easy to update.
    In a 6-month period, centralizing processes allowed this organization to produce 95% of their clients works in less than 15 working days, instead of 25, while reducing errors.
    “It really change the way people are interacting and collaborating within the organization. turning it into a transparent and pleasant one.

    Octonius helps monitoring team tasks within projects, or working collaboratively on documents. It’s very similar to consumer apps, so easy to onboard.

    Key Takeaways

  • Octonius brings high visibility on work management
  • businesses that use Octonius break all collaboration silos and win in speed
  • in the beginning this is essential to start with few targets 
  • great employee experience creates efficiencies, saves money, and lead to satisfied clients.
  • If you are considering Octonius Workplace and you need more details,
    we are here to help

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